Production Coordinator
Creative Team | Graceway
Position Summary
The Production Coordinator supports the mission of Graceway by building and leading a healthy Production Dream Team and delivering excellent live production across Sunday services, midweek ministries, and special events.
This role combines volunteer leadership with hands-on technical expertise in audio, video, lighting, and presentation systems. The Production Coordinator recruits, equips, and cares for volunteers, develops leaders, and helps create engaging, distraction-free environments where people can encounter God.
The ideal candidate enjoys developing people as much as operating equipment. They bring a heart for ministry, a collaborative spirit, and the ability to lead calmly and effectively in live production environments.
Key Responsibilities
Dream Team Building and Leadership
- Recruit, onboard, train, and develop Production Dream Team members across audio, lighting, ProPresenter, camera operation, video switching, and broadcast.
- Build meaningful relationships with volunteers, providing encouragement, spiritual care, and connection beyond their serving responsibilities.
- Identify and develop emerging leaders, giving them meaningful responsibility and the authority to lead.
- Create clear training pathways that help new volunteers gain confidence and experienced volunteers grow in skill and leadership.
- Coordinate volunteer schedules and assignments to provide dependable coverage and sustainable serving rhythms.
- Lead team huddles and training gatherings that communicate expectations, reinforce purpose, celebrate impact, and prepare volunteers to serve.
- Provide constructive feedback and ongoing coaching in a culture where people feel valued, supported, and challenged to grow.
- Connect every production role to the mission of Graceway, helping volunteers understand how their contributions help people love God and love people.
Live Production and Ministry Support
- Coordinate production preparation and execution for Sunday services, midweek events, rehearsals, and special services across ministry environments.
- Partner with worship, creative, communications, and ministry leaders to develop clear production plans that support each service or event.
- Ensure equipment, service files, stage setups, and volunteer teams are prepared and tested before services and events.
- Provide hands-on expertise with Yamaha audio consoles, Blackmagic Design video equipment, ProPresenter, lighting systems, and live broadcast workflows.
- Support audio mixing, live camera operation, video switching, presentation playback, lighting programming, and broadcast production as needed.
- Manage and troubleshoot Dante audio routing and network connections.
- Lead calmly through technical challenges, communicating clearly and helping the team respond effectively.
- Review services and events with team members to celebrate successes and identify practical improvements.
Systems and Stewardship
- Maintain reliable production systems through routine checks, preventive maintenance, troubleshooting, and coordination of repairs.
- Keep production equipment, storage areas, and workspaces organized and ready for use.
- Create practical documentation, checklists, and operating procedures that equip volunteers to serve confidently.
- Coordinate production requests, timelines, and resources with ministry partners.
- Recommend equipment improvements and training investments based on ministry priorities and responsible stewardship.
- Maintain safe equipment setup and operating practices across production environments.
Experience and Knowledge Required
- Demonstrated experience in church production or a comparable live production environment.
- Experience recruiting, training, coordinating, and leading volunteers or teams.
- Strong working knowledge of Yamaha digital audio consoles and live audio mixing.
- Proficiency with Blackmagic Design video equipment and live video switching and broadcast workflows.
- Experience with Dante networks, including routing, troubleshooting, and basic system management.
- Proficiency with ProPresenter, lighting consoles, and lighting programming.
- Working knowledge of live camera systems, signal flow, and audio and video distribution.
- Ability to explain technical concepts clearly and train people with varying levels of experience.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage competing priorities and respond calmly in live environments.
- Ability to lift and move production equipment as needed, with reasonable accommodation.
- Availability to work Sundays, midweek events, some evenings, and occasional special events.
Personal and Ministry Qualifications
- A growing relationship with Jesus Christ and a commitment to the mission and values of Graceway.
- A heart for developing people and helping them discover and use their gifts.
- A dependable, approachable, and teachable leadership style.
- A commitment to personal integrity, spiritual growth, and healthy relationships.
- A collaborative approach that welcomes feedback and serves the needs of the broader church.
- A pursuit of excellence that shows patience and care for people throughout the process.
What Success Looks Like
- A growing, connected Dream Team whose members feel known, equipped, and confident in their roles.
- Emerging leaders who take ownership and develop others.
- Well-prepared services and events supported by reliable systems and clear communication.
- Strong partnerships with worship and ministry leaders across Sunday and midweek environments.
- A sustainable production ministry with shared responsibility and capable volunteer leadership.
- and plan shoots
- Film interviews, testimonies, ministry highlights, promotional videos, and creative storytelling pieces
- Edit videos in alignment with Graceway brand, tone, and visual style
- Maintain organized project files, media archives, and workflows
- Capture content at church events and gatherings
Creative Collaboration
- Partner with the Creative and Communications team on weekly planning and brainstorming
- Contribute ideas for visual storytelling and creative approaches to ministry communication
- Uphold the values of excellence, gratitude, and tenacity in all production and creative responsibilities
- Serve and lead Dream Team volunteers with humility and pastoral care
- Create a culture of ownership and empowerment within the production team
Qualifications:
- Strong experience with videography, lighting, audio, and live production environments
- Well versed in Dante networks, ProPresenter, lighting consoles, and audio mixing
- Proficiency in Adobe Premiere Pro or Final Cut Pro and basic After Effects knowledge
- Experience with cinema style cameras, mirrorless cameras, and broadcast style operation
- Ability to edit fast paced content with excellent storytelling instincts
- Comfortable working in a church environment and aligned with the mission of Graceway
- Strong communicator with a teachable spirit and a heart for ministry
- Ability to lift and move equipment as needed
- Willingness to work Sundays, some evenings, and occasional special events
- Experience leading volunteers is preferred
Personal Attributes:
- Loves God and loves people
- Approaches ministry with humility and excellence
- Values collaboration and team unity
- Thrives in a fast-paced, creative environment
- Flexible, dependable, and calm under pressure
