Production Coordinator

Creative Team | Graceway

Position Summary

The Production Coordinator supports the mission of Graceway by building and leading a healthy Production Dream Team and delivering excellent live production across Sunday services, midweek ministries, and special events.

This role combines volunteer leadership with hands-on technical expertise in audio, video, lighting, and presentation systems. The Production Coordinator recruits, equips, and cares for volunteers, develops leaders, and helps create engaging, distraction-free environments where people can encounter God.

The ideal candidate enjoys developing people as much as operating equipment. They bring a heart for ministry, a collaborative spirit, and the ability to lead calmly and effectively in live production environments.

Key Responsibilities

Dream Team Building and Leadership

Recruit, onboard, train, and develop Production Dream Team members across audio, lighting, ProPresenter, camera operation, video switching, and broadcast.
Build meaningful relationships with volunteers, providing encouragement, spiritual care, and connection beyond their serving responsibilities.
Identify and develop emerging leaders, giving them meaningful responsibility and the authority to lead.
Create clear training pathways that help new volunteers gain confidence and experienced volunteers grow in skill and leadership.
Coordinate volunteer schedules and assignments to provide dependable coverage and sustainable serving rhythms.
Lead team huddles and training gatherings that communicate expectations, reinforce purpose, celebrate impact, and prepare volunteers to serve.
Provide constructive feedback and ongoing coaching in a culture where people feel valued, supported, and challenged to grow.
Connect every production role to the mission of Graceway, helping volunteers understand how their contributions help people love God and love people.

Live Production and Ministry Support

Coordinate production preparation and execution for Sunday services, midweek events, rehearsals, and special services across ministry environments.
Partner with worship, creative, communications, and ministry leaders to develop clear production plans that support each service or event.
Ensure equipment, service files, stage setups, and volunteer teams are prepared and tested before services and events.
Provide hands-on expertise with Yamaha audio consoles, Blackmagic Design video equipment, ProPresenter, lighting systems, and live broadcast workflows.
Support audio mixing, live camera operation, video switching, presentation playback, lighting programming, and broadcast production as needed.
Manage and troubleshoot Dante audio routing and network connections.
Lead calmly through technical challenges, communicating clearly and helping the team respond effectively.
Review services and events with team members to celebrate successes and identify practical improvements.

Systems and Stewardship

Maintain reliable production systems through routine checks, preventive maintenance, troubleshooting, and coordination of repairs.
Keep production equipment, storage areas, and workspaces organized and ready for use.
Create practical documentation, checklists, and operating procedures that equip volunteers to serve confidently.
Coordinate production requests, timelines, and resources with ministry partners.
Recommend equipment improvements and training investments based on ministry priorities and responsible stewardship.
Maintain safe equipment setup and operating practices across production environments.

Experience and Knowledge Required

Demonstrated experience in church production or a comparable live production environment.
Experience recruiting, training, coordinating, and leading volunteers or teams.
Strong working knowledge of Yamaha digital audio consoles and live audio mixing.
Proficiency with Blackmagic Design video equipment and live video switching and broadcast workflows.
Experience with Dante networks, including routing, troubleshooting, and basic system management.
Proficiency with ProPresenter, lighting consoles, and lighting programming.
Working knowledge of live camera systems, signal flow, and audio and video distribution.
Ability to explain technical concepts clearly and train people with varying levels of experience.
Strong organizational, communication, and problem-solving skills.
Ability to manage competing priorities and respond calmly in live environments.
Ability to lift and move production equipment as needed, with reasonable accommodation.
Availability to work Sundays, midweek events, some evenings, and occasional special events.

Personal and Ministry Qualifications

A growing relationship with Jesus Christ and a commitment to the mission and values of Graceway.
A heart for developing people and helping them discover and use their gifts.
A dependable, approachable, and teachable leadership style.
A commitment to personal integrity, spiritual growth, and healthy relationships.
A collaborative approach that welcomes feedback and serves the needs of the broader church.
A pursuit of excellence that shows patience and care for people throughout the process.

What Success Looks Like

A growing, connected Dream Team whose members feel known, equipped, and confident in their roles.
Emerging leaders who take ownership and develop others.
Well-prepared services and events supported by reliable systems and clear communication.
Strong partnerships with worship and ministry leaders across Sunday and midweek environments.
A sustainable production ministry with shared responsibility and capable volunteer leadership.
and plan shoots
Film interviews, testimonies, ministry highlights, promotional videos, and creative storytelling pieces
Edit videos in alignment with Graceway brand, tone, and visual style
Maintain organized project files, media archives, and workflows
Capture content at church events and gatherings

Creative Collaboration

Partner with the Creative and Communications team on weekly planning and brainstorming
Contribute ideas for visual storytelling and creative approaches to ministry communication
Uphold the values of excellence, gratitude, and tenacity in all production and creative responsibilities
Serve and lead Dream Team volunteers with humility and pastoral care
Create a culture of ownership and empowerment within the production team

Qualifications:

Strong experience with videography, lighting, audio, and live production environments
Well versed in Dante networks, ProPresenter, lighting consoles, and audio mixing
Proficiency in Adobe Premiere Pro or Final Cut Pro and basic After Effects knowledge
Experience with cinema style cameras, mirrorless cameras, and broadcast style operation
Ability to edit fast paced content with excellent storytelling instincts
Comfortable working in a church environment and aligned with the mission of Graceway
Strong communicator with a teachable spirit and a heart for ministry
Ability to lift and move equipment as needed
Willingness to work Sundays, some evenings, and occasional special events
Experience leading volunteers is preferred

Personal Attributes:

Loves God and loves people
Approaches ministry with humility and excellence
Values collaboration and team unity
Thrives in a fast-paced, creative environment
Flexible, dependable, and calm under pressure

Graceway

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