Office Administrator
Position Summary
The Church Administrative Assistant provides administrative and clerical support to the pastor(s), church staff and Committee Chairs. This role helps ensure smooth day-to-day office operations, assists with communications, supports events and ministry coordination, and maintains accurate records.
Key Responsibilities
● Office & Administrative Support
● Answer phones, respond to emails, and direct inquiries to the appropriate staff or Committee Chair.
● Serve as first point of contact for visitors and vendors.
● Maintain an organized filing system (paper and/or digital) for church records.
● Coordinate printing, mailing, office supplies, and general administrative tasks.
● Communications & Publications
● Assist with weekly/monthly communications (bulletins, newsletters, announcements).
● Update and maintain information for church events on the church website and social media (as assigned).
● Draft or assist with correspondence using templates and approved messaging.
● Records & Database Management
● Maintain church databases/spreadsheets for members, volunteers, attendance, or other tracked items.
● Keep track of forms, registrations, and basic documentation related to events and ministries.
● Ensure confidentiality of sensitive information.
● Event & Ministry Support
● Support event planning with scheduling, room setup coordination, and communication to staff, Committee Chairs and volunteers.
● Help prepare materials for worship services, meetings, and ministries.
● Coordinate calendars to avoid scheduling conflicts and support staffing needs.
● Volunteer & Visitor Assistance
● Assist volunteers with schedules, contact lists, and event logistics.
● Support and provide follow-up for inquiries, prayer requests, an information requests.
Qualifications
● High school diploma or equivalent (associate’s degree or relevant coursework preferred).
● 1+ year of administrative or office support experience (preferred).
● Proficiency with Microsoft Office (Word, Excel, Outlook).
● Experience with databases and scheduling tools or ability to learn quickly).
● Strong written and verbal communication skills.
● Ability to work independently, prioritize tasks, and maintain attention to detail.
● Respectful demeanor and commitment to the mission of the church.
Personal Qualities
● Organized, reliable, and professional.
● Warm, welcoming approach to visitors and members.
● Discretion with confidential information.
● Team-oriented mindset and flexibility during busy seasons (holidays, program launches, etc.).
Schedule & Work Environment
● Hours: e.g., part-time (20–30 hours/week) or full-time (40 hours/week)
● Days: Monday–Friday with occasional evening/weekend support for events
● Location: On-site in the church office