Office Administrator

Position Summary

The Church Administrative Assistant provides administrative and clerical support to the pastor(s), church staff and Committee Chairs. This role helps ensure smooth day-to-day office operations, assists with communications, supports events and ministry coordination, and maintains accurate records.

Key Responsibilities

● Office & Administrative Support

● Answer phones, respond to emails, and direct inquiries to the appropriate staff or Committee Chair.

● Serve as first point of contact for visitors and vendors.

● Maintain an organized filing system (paper and/or digital) for church records.

● Coordinate printing, mailing, office supplies, and general administrative tasks.

● Communications & Publications

● Assist with weekly/monthly communications (bulletins, newsletters, announcements).

● Update and maintain information for church events on the church website and social media (as assigned).

● Draft or assist with correspondence using templates and approved messaging.

● Records & Database Management

● Maintain church databases/spreadsheets for members, volunteers, attendance, or other tracked items.

● Keep track of forms, registrations, and basic documentation related to events and ministries.

● Ensure confidentiality of sensitive information.

● Event & Ministry Support

● Support event planning with scheduling, room setup coordination, and communication to staff, Committee Chairs and volunteers.

● Help prepare materials for worship services, meetings, and ministries.

● Coordinate calendars to avoid scheduling conflicts and support staffing needs.

● Volunteer & Visitor Assistance

● Assist volunteers with schedules, contact lists, and event logistics.

● Support and provide follow-up for inquiries, prayer requests, an information requests.

Qualifications

● High school diploma or equivalent (associate’s degree or relevant coursework preferred).

● 1+ year of administrative or office support experience (preferred).

● Proficiency with Microsoft Office (Word, Excel, Outlook).

● Experience with databases and scheduling tools or ability to learn quickly).

● Strong written and verbal communication skills.

● Ability to work independently, prioritize tasks, and maintain attention to detail.

● Respectful demeanor and commitment to the mission of the church.

Personal Qualities

● Organized, reliable, and professional.

● Warm, welcoming approach to visitors and members.

● Discretion with confidential information.

● Team-oriented mindset and flexibility during busy seasons (holidays, program launches, etc.).

Schedule & Work Environment

● Hours: e.g., part-time (20–30 hours/week) or full-time (40 hours/week)

● Days: Monday–Friday with occasional evening/weekend support for events

● Location: On-site in the church office

First Christian Church

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