POSITION DESCRIPTION: ADMINISTRATIVE ASSISTANT
Overview
The Administrative Assistant reports to the church pastor under the overall responsibility of the of the church’s Staff Parish Relations Committee. The employee fulfills a critical role for the functioning of church administration, ensuring that the church office operates effectively and efficiently.
General Requirements
· Strong computer skills, including the ability to use Word, Excel, and Canva software programs.
· Interpersonal skills to engage in a friendly and welcoming manner with people having various personality and demographic characteristics.
· A cheerful and positive attitude toward completing assigned tasks.
· Ability to work independently and exercise self-initiative.
· Ability to work well and cooperatively as part of a team.
· Reliability in maintaining strict confidentiality over discussions and documents.
· Willingness and ability to complete Safe Sanctuaries training and clearances for the protection of children, youth, and elders.
Duties
· Serve as church office receptionist including answering the phone, responding to e-mails, welcoming visitors, and scheduling appointments.
· Distribute church mail and prepare correspondence.
· Publish and copy the weekly worship bulletins.
· Update the signboard with the week’s sermon title.
· Publish, copy, and mail the monthly newsletter and post it on the church website.
· Keep current the church website using the existing template.
· Post on the bulletin board sign-up sheets for greeters, liturgists, flower dedications, bulletin dedications, and other purposes that arise.
· Publish and copy funeral and wedding bulletins.
· Compile, publish, and copy annual Charge Conference report packets.
· Update and periodically publish and copy the church directory.
· Update church records of membership, baptisms, deaths, and transfers.
· Update church attendance records.
· Create and issue Clothing Closet vouchers.
· Issue vouchers for Ministerium Emergency Help for groceries, hotel rooms, etc.
· Manage the key cards including the list of holders, programming new key cards, and deactivating old key cards as needed.
· Provide other administrative assistance as assigned.
Hours and Benefits
· Work hours are Monday through Thursday 8:30 a.m. to 3:30 p.m., 28 hours weekly (work hours and # of hours weekly are subject to negotiation)
· Paid holidays are offered as outlined in the Employee Handbook.
· Paid vacation time is offered as outlined in the Employee Handbook.
· Starting salary is $16 per hour.
· There is a 90-day probationary period to assess suitability.
Other
· Gettysburg United Methodist Church is an equal opportunity employer.
· Membership in the United Methodist denomination is not a requirement.