Job Summary:
This position provides oversight and coordination of the administrative, financial, and logistical functions that support the church’s mission and daily ministry. This role maintains financial and facilities operations, serves as a central point of communication among staff, ministry leaders, and the Church Council, and acts as a welcoming, visible presence for members and visitors, serving as the face of the church. See Duties and Responsibilities for detailed functions that ensure smooth, efficient operations aligned with the priorities set by the Pastor(s) and the Church Council.
Duties/Responsibilities:
- Provide comprehensive oversight of all church operational functions and serve as the primary liaison and central communication point for staff, ensuring clarity, coordination, and alignment across administrative, programmatic, and facilities‐related activities.
- Serve as the primary point of contact for communication and coordination by receiving announcements, preparing and sharing information with the appropriate staff members, and managing and providing oversight and coordination of the weekly bulletins for both services.
- Manage and update the church calendar to ensure timely and accurate dissemination of all church activities.
- Oversee all vendor contracts, facility and maintenance services, inventory, and routine purchasing needs for office, sanctuary, and other church supplies, ensuring proper stock levels and cost‐effective procurement.
- Manage and maintain office equipment.
Congregational Records Management:
o Insurance
o Contribution records (members and other contributors) and coordinate with the Financial Secretary
o Special gift and donation acknowledgement
o Prepare annual congregational report for the ELCA
o Maintain an accessible storage system for Manuals and Emergency Documents.
- Staff liaison to the Finance Ministry Team, Treasurer, and the Financial Secretary. Financial activities include:
o Financial records maintenance in collaboration with the Treasurer and Financial Secretary
o Process staff payroll
o Process check requests in conjunction with the Treasurer for invoices to be paid by the Treasurer
o Manage building and maintenance contracts and inspections.
o Advise Treasurer regarding posting of spending to proper accounts.
o Assist Treasurer with month-end closing statements.
o Provide monthly reports to Finance Committee and Council from Realm
o Assist in preparation of Annual Ministry Vision Financial Plan in conjunction with Finance Committee for presentation to Council and congregation at Annual Meeting.
o Distribute quarterly and year-end contribution statements to parishioners.
- Point of contact for Church Columbarium requests and provide ongoing oversight and management of records.
- Develop and maintain a comprehensive point‐of‐contact resource list for staff, committee leaders, and parishioners, ensuring quick access to reliable vendors, service providers, and ministry‐related support contacts.
- Participate in Council Meetings as a non‐voting participant at large, serving as a key point of connection between staff, ministry leaders, and church operations by communicating needs, coordinating follow‐up actions, and ensuring alignment across administrative, programmatic, and facilities‐related activities.
Required Skills/Abilities:
- Foster a warm, welcoming, and hospitable environment for all church members and guests by using strong interpersonal, communication, and customer‐service skills to create an inviting atmosphere that encourages engagement and connection.
- Working knowledge of general accounting and bookkeeping
- Proficiency with church management and administrative software systems, with the ability to learn and navigate various digital tools used in church operations.
- Microsoft Office software
- Exceptional oral and written communication skills, with the ability to convey information clearly, professionally, and effectively across diverse audiences.
- Highly self‐directed, with the ability to work independently, take initiative, and collaborate effectively within teams.
- Strong understanding of the church’s mission and ministry objectives, with the ability to align financial, operational, and logistical management that will effectively support and advance those goals.
- Proven ability to manage multiple priorities simultaneously, balancing time‐sensitive tasks with long‐term responsibilities in a well‐organized and efficient manner.
Education and Experience:
- Church administration or nonprofit organizational operations experience preferred, with familiarity in coordinating administrative, financial, and facilities‐related workflows.
- Associate or bachelor’s degree in business administration, organizational management, communications, or a related field preferred.
- Background in financial processes, record‐keeping systems, and vendor or contract management strongly preferred.
Work Environment/Physical Requirements:
- The exterior doors remain locked during the workday; the main church office provides clear visibility of the driveway and entrance. Guests are admitted through a controlled buzz‐in system at the glass doors, while church members access the building with assigned keys.
- Regular use of standard office and church equipment, including computers, copiers, telephones, calculators, audio‐visual systems, and commercial kitchen equipment.
- Most responsibilities are carried out within the Church Office, with regular movement throughout the church buildings for supply monitoring, coordination of maintenance needs, and support of daily operational activities. The role requires a consistent on‐site presence for a designated 30 hours each week, with the ability to work remotely on occasion as approved and appropriate for specific tasks.
- General office conditions apply, including temperature‐controlled indoor spaces, adequate lighting, and reliable technology for computer, internet, and phone functions.
- Interact with staff and congregation members for programming, worship, and events; frequently works independently and must manage tasks under deadlines.
Other:
- Travel for local errands as needed, including trips to the post office, bank, and local vendors for supplies.
- Serve as a responsible steward of the church’s resources, demonstrating integrity, sound judgment, credibility, and professionalism in all operational matters.
- Perform additional duties as assigned to support the overall mission and daily functioning of the church.