The church secretary of St. Paul’s Lutheran Church provides essential administrative support, including managing daily office operations, maintaining membership records, and assisting pastoral staff. Key duties include producing weekly bulletins and monthly newsletter, scheduling events, handling correspondence, managing office equipment, and serving as the primary receptionist when school is not in session. Strong communication, organizational, and Microsoft Office skills are typically required.

Key Responsibilities

Office Administration: Managing the office, ordering and receiving supplies, maintaining equipment, and handling incoming calls/visitors.
Communication: Preparing weekly worship bulletins, monthly newsletters, and scheduling facility use.
Records Management: Maintaining accurate, confidential records of membership, baptisms, funerals, and weddings.
Support Staff/Leadership: Assisting pastors, committees, and ministry leaders with correspondence and scheduling.
Financial Assistance: Assisting with tracking donations, petty cash, and preparing reports for committees.

Qualifications and Skills

Technical Proficiencies: Strong skills in Microsoft Office (Word, Excel, PowerPoint, Canva) and ability to learn church management software (Servant Keeper).
Communication: Excellent verbal and written communication skills.
Professionalism: Strong organizational skills, attention to detail, and ability to maintain strict confidentiality.
Experience: Previous administrative experience is preferred, often with knowledge of church operations.

Work Environment

Often requires flexibility to work occasional evenings (typically, two evenings a month) or weekends for special church events.
Able to work and interact with others in and around the church office, including those in the school office, namely school principal and school secretary.
Requires a collaborative, ministry-minded approach to service.

Faith:

· Must share the basic Christian faith and values that are proclaimed and taught at St. Paul’s Lutheran Church and School.

Reporting Structure

· The church secretary reports to the Pastor and works closely with the Board of Elders & Church Council.

St. Paul's Lutheran Church

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