Description:

We, the people of St Mary Magdalene Church, are inspired by the Holy Spirit to live out Christ’s commandments by showing love to all people, through the gifts God has given each of us. We commit ourselves to the virtues of faith, hope and love by worshipping God in word and sacrament. Strengthened by God the Father, we shall strive to live out the Gospel in serving the needs of our parish faith family and the global community.

Position Summary:

The Office Manager provides operational support to the Pastor to ensure the stewardship of the human, financial, and physical resources of the Parish, in accordance with Archdiocesan policies and guidelines. Within the context of the Mission Support Centers (MSC), the Office Manager will be the primary liaison between the Parish staff and the MSC, fostering communication and unity in service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Operations Coordination

Act as the primary liaison for the MSC Team, fostering communication and unity in service.

Coordination of larger parish projects with Pastor, as needed

Maintain relationships with banking and other external partners; supporting negotiations and mediation where necessary.

Collaborate with Parish groups and volunteers (Food Bank)

Manage all vendor contracts, lease agreements, and tenant contracts

Coordinate Finance Council meetings through scheduling and distributing materials as needed

Works with volunteers to count all Church donations. Prepares all money deposits and posts donation amounts and ensures proper collection counting procedures and safeguarding of parish assets.

Oversee parish purchasing and payment processes

Coordinate annual contribution statements and other donor stewardship communications.

Invoice and Accounts Payable Processing

Act as a responsible party for payments and deposits

Code all parish invoices

Scan and email authorized bills, credit card receipts, statements, and payment or reimbursement requests, including appropriate

supporting documentation, to the MSC team

Document manual check payments

Communicate with vendors to obtain required W-9 forms and forward documentation to the accountant for vendor setup.

Maintain accurate and organized records of invoices, payments, and supporting documentation

Requirements:

EDUCATION and EXPERIENCE:

Minimum 5 years working experience with increasing responsibilities. Supervisory experience preferred
Experience with accounting, finance and/or the accounts payable process strongly preferred
Experience in Catholic and/or non-profit organizations preferred

JOB QUALIFICATIONS AND SKILL REQUIREMENTS:

A practicing Catholic eager to carry out the mission of the parish and Archdiocese, preferred
Strong organizational and record keeping skills with high attention to detail
Must possess excellent verbal and written communication skills for clarity, collaboration, and managing down and up
An ability to maintain strict confidence regarding all information and issues addressed under this position; Must be able to recognize and respect confidential information in any and all forms.
Proficiency in Microsoft Office Suite, Adobe, and a generally sound understanding of how to navigate other information systems
Strong time management skills
Ability to work daytime office hours with some evenings and weekends for meetings.
Refrain from promotion or approval of, or the living out of, and conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals.

PHYSICIAL REQUIREMENTS:

Ability to sit for extended periods

This job description outlines the essential functions of the role and may be supplemented by additional responsibilities consistent with the scope and authority of the position and the mission of the church.

This position will close on October 21, 2026

St Mary Magdalene Church

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