Redeemer Lutheran Church

Title: Office Administrator

The Office Administrator is responsible for producing, creating, and managing communications efforts, providing administrative support for the Pastor and Ministry Leaders, as well as scheduling the use of the church facility.

RESPONSIBILITIES

Communication

Serve as communication hub between members, leaders, Pastor, and outside community
Orient/assist new Pastors/Interim Pastors
Update and maintain website
Support social media platforms
Create and send weekly email to members
Coordinate and create monthly newsletter
Coordinate, create, and send special mailings (announcement letters, giving statements, etc.)
Answer phones and greet visitors and members cordially
Handle walk-in and phone requests for assistance
Maintain church event calendar

Worship & Member Support

Create and publish weekly and special bulletins and worship slides
Maintain music licensing subscriptions
Coordinate with volunteers and staff for needed services
Coordinate baptisms, weddings and funerals with Pastor, providing necessary forms to family, scheduling, bulletins, etc.
Welcome new members – gather data, answer questions
Maintain church member mailboxes and member name tags
Support needs of Ministry Team leaders, Vacation Bible School, Sunday School and Confirmation volunteers (order supplies, etc.)
Schedule/coordinate Supply Pastors as needed, provide bulletins, communicate with Treasurer for payment
Register and reserve rooms of delegates for annual Synod Assembly

Records

Maintain church database, making reports and directories as necessary, updating records and archiving regularly
Coordinate and prepare annual congregational report
File annual report with ELCA
Collect money for special member purchases (holiday flowers, study books, etc.), keep accurate record and submit for deposit

Office Coordination

Oversee office equipment and maintenance
Maintain filing system
Maintain/order office supplies and subscriptions
Communicate with Financial Secretary and Treasurer to maintain financial records and manage financial processes
Open and distribute mail appropriately

Facility Coordination and Supervision

Coordinate requests for facility use with outside groups and church calendar
Ensure applications for room use follow Redeemer Room Use Guidelines
Serve as primary liaison for all groups using the facilities
Communicate building concerns to Property Team
Contact service providers for needed repairs (plumbers, HVAC, snowplowing, etc.) as directed by Property Team
Communicate with Custodian regarding needs as they arise
Submit timesheet for Custodian and Self to Treasurer and Pastor

PROFESSIONAL STANDARDS

Maintain a welcoming atmosphere and sense of hospitality in the office and in public interactions knowing you are a representative of the church
Detail-oriented with strong organizational and time management skills
Flexibility to attend to other duties as assigned
Maintain a positive attitude and mature level of professionalism
Must be able to function responsibly under limited supervision
Maintain strict confidentiality
Seek opportunities for professional growth

COMPENSATION AND RELATED BENEFITS

The Office Administrator is a part-time position of 24-hours per week with paid time off as stipulated in Redeemer’s Personnel Policies/Guidelines. Inclusions and calculations will be based on policies established by the Personnel Committee. There is a six-month probationary period for new hires.

Company Description

Part of the ELCA, Redeemer is a community of individuals who mess up regularly, forgive often, and are clothed in grace abundantly. Many individuals that attend Redeemer Lutheran Church live in Plymouth, Wisconsin, and the surrounding areas. We have students in four different school districts, members that work all over the state of Wisconsin, and families who live in multiple states over the course of the year.

Redeemer Lutheran Church

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