The part-time Church Administrator of Holy Trinity Lutheran Church oversees the day-to-day administrative operations of the congregation and serves as a key point of connection for members, visitors, tenants, and community partners. This role supports the ministry and mission of the church through effective communication, organization, hospitality, and operational coordination in a way that reflects our mission of Loving, Not Judging.

Key Responsibilities

Worship & Ministry Support

Collaborate with the Pastor and Director of Music to prepare worship materials for Sunday services, midweek services, weddings, funerals, and special seasonal services.
Create, format, print, email, and publish worship bulletins and related materials using Microsoft Word or similar software.
Ensure worship leaders and participants have the information and materials needed for services.
Coordinate altar flower scheduling, reminders, and bulletin acknowledgements, including Christmas poinsettias and Easter flowers.

Communications & Congregational Engagement

Serve as the primary point of contact for church phone calls, email, website inquiries, and general correspondence.
Prepare and distribute the monthly church newsletter in digital and print formats.
Create and send email announcements and special communications as needed.
Maintain and update the congregation’s master calendar in both digital and printed formats.
Publish weekly bulletins, newsletters, and other approved content to the church website.
Update church voicemail messages and communication systems as needed.
Acknowledge memorial gifts and assist with congregational communications and records.
Compile and prepare the congregation’s Annual Report.
Communicate relevant building and scheduling information with church tenants and building users.

Office Administration & Record Keeping

Maintain church records and databases using the Church Management System, including attendance, membership records, baptisms, confirmations, marriages, and funerals.
Maintain and update the congregational directory and related administrative files.
Organize and maintain records related to vendors, contractors, service providers, and church operations.
Support general office administration and ensure efficient day-to-day operations.

Facilities & Building Coordination

Serve as a primary contact for building use requests, outside groups, and tenants.
Help coordinate facility scheduling and building access.
Identify and communicate property maintenance concerns to appropriate contractors, vendors, and church leadership.
Assist with coordinating service appointments and repairs as needed.

Supplies & Operational Support

Monitor and order office and facility supplies as needed.
Help ensure church office equipment and administrative systems remain functional and organized.

Holy Trinity Lutheran Church

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