First Congregational Church in Port Washington is seeking a detail-oriented, welcoming, and highly organized Office Administrator to serve as the communication and administrative hub of our church community. This part-time position (approximately 15 hours per week) is ideal for someone who enjoys supporting church ministry, coordinating activities, managing administrative and financial tasks, and creating clear, engaging communications.

Position Overview

The Office Administrator provides essential administrative support to the Minister and church leadership, oversees communications, maintains records, coordinates facility usage, and helps ensure smooth day-to-day office operations.

Key Responsibilities

Communications & Administration

Serve as the primary communication link between members, staff, and the broader community
Prepare and distribute weekly emails, monthly newsletters, worship bulletins, and special mailings
Maintain and update the church website, social media platforms, and event calendar
Answer phones, greet visitors, and respond to general inquiries
Provide administrative support to the Pastor and ministry leaders

Worship & Member Support

Prepare weekly worship materials, including bulletins
Coordinate logistics for baptisms, weddings, and funerals
Welcome new members and maintain accurate membership records
Support ministry teams and volunteers with supplies and coordination

Records & Financial Coordination

Maintain the church database and membership directories
Assist in preparing annual congregational reports
Support financial processes, including bill payments, deposits, and basic recordkeeping (in coordination with treasurer or finance team)

Facility & Office Coordination

Coordinate building use, scheduling, and space reservations
Communicate with service providers and property teams regarding maintenance needs
Oversee office supplies, equipment, and filing systems

Qualifications

Strong organizational and time management skills
High attention to detail and ability to work independently
Professional, friendly, and welcoming demeanor
Commitment to discretion and confidentiality
Ability to manage multiple priorities with flexibility
Comfortable with technology, including email platforms, databases, website updates, and design tools (e.g., Canva); experience with church management software is a plus

Compensation & Details

Part-time: approximately 15 hours per week
Hourly rate: $20–$23, based on experience
Paid time off in accordance with church personnel policies
Six-month introductory/probationary period

To Apply:

Please submit a resume and a brief cover letter outlining your interest, relevant experience, and at least 2 references to the church office at Office@portucc.org. Applications will be reviewed on a rolling basis until the position is filled.

First Congregational Church

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